The ideal candidate comes with 3-4 years similar experience and preferable
with some College/University education.
Should be well organized, able to multi-task and be fairly detail oriented.
The Office/Executive Assistant is responsible for area such as: Assisting
Director and other duties including Administration, Accounting, Purchasing,
Marketing and Operations.
Some of the responsibilities & Duties will include (but not limited to):
Administration & Accounting
- Administrative Functions (daily mail, faxes, office administration)
- Assisting Director/s (scheduling, travel, phone calls, mail &
correspondence, other misc EA duties and personal errands)
- Assist with Customer quotations for clients
- Financial duties (bank deposits, cash flow statements, etc)
- A/R (Invoicing, collections, credit checks, check lists, filing)
- A/P (Invoice approval, match to PO, check lists, filing)
- Liaising with external Bookkeeper, Accountants/Lawyers
- Use & administration of Applications such as Simply Accounting, MS Office, Maximizer, Outlook
- Office Housekeeping (stationary, kitchen, phone systems, Landlord, etc)
Purchasing
- Negotiating prices & issuing PO's to suppliers/vendors/distributors,
- handling Courier Shipping & Receiving and Returns
- monthly reporting, Product knowledge and updates
Marketing
- Organize marketing campaigns, seminars, trade shows, promotional events
- Assist in managing, planning, designing and lead generation, & sales
campaigns
- Develop, implement and execute marketing plan
- maintain and update company website
· Job location is W. Broadway, Vancouver, BC
